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Based in Derry, he brings over 15 years of marketing experience to our content strategy. Outside of work, Chris loves spending time with his two young children, playing football, and exploring Ireland. 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But what if you could automate the time-consuming parts of your day while boosting productivity? That's exactly what we'll explore in this blog. ",{"type":77,"attrs":130,"content":132},{"textAlign":25,"key":131},"p-1",[133,135,141],{"text":134,"type":83},"We've curated eight essential tools that will transform how you manage your SME ",{"text":136,"type":83,"marks":137},"–",[138],{"type":86,"attrs":139},{"color":140},"#1F1F1F",{"text":142,"type":83}," from handling expenses and communications to streamlining customer relationships and project management. Each tool has been carefully selected to save time, reduce stress, and help your business run more smoothly.",{"type":77,"attrs":144,"content":146},{"textAlign":25,"key":145},"p-2",[147],{"text":148,"type":83},"Let's dive in to discover the solutions that could enhance your workday.",{"type":150,"attrs":151,"content":153},"heading",{"level":152,"textAlign":25},2,[154],{"text":155,"type":83,"marks":156},"How to pick the right small business apps?",[157],{"type":86,"attrs":158},{"color":159},"#000000",{"type":77,"attrs":161,"content":163},{"textAlign":25,"key":162},"p-3",[164],{"text":165,"type":83,"marks":166},"Before moving on to our selection of tools, let us explain how we picked them. As you know, there are thousands of tools on the market that you can choose from. To make our purchase decisions, we always look at the same five key elements.",[167],{"type":86,"attrs":168},{"color":169},"#222222",{"type":150,"attrs":171,"content":173},{"level":172,"textAlign":25},3,[174],{"text":175,"type":83,"marks":176},"Versatility",[177],{"type":86,"attrs":178},{"color":179},"#434343",{"type":77,"attrs":181,"content":183},{"textAlign":25,"key":182},"p-4",[184,189,194,199,204],{"text":185,"type":83,"marks":186},"Why have different apps when one can do the trick? We love tools that can do it all! Take Notion, for instance. We use it as a ",[187],{"type":86,"attrs":188},{"color":159},{"text":190,"type":83,"marks":191},"project management tool",[192],{"type":86,"attrs":193},{"color":169},{"text":195,"type":83,"marks":196},", but you can also use it",[197],{"type":86,"attrs":198},{"color":159},{"text":200,"type":83,"marks":201}," as a lightweight CRM, collaboration tool, planning tool, etc. ",[202],{"type":86,"attrs":203},{"color":169},{"text":205,"type":83,"marks":206}," ",[207],{"type":86,"attrs":208},{"color":159},{"type":77,"attrs":210,"content":212},{"textAlign":25,"key":211},"p-5",[213],{"text":214,"type":83,"marks":215},"Versatile tools are your best friends because: ",[216],{"type":86,"attrs":217},{"color":159},{"type":77,"attrs":219,"content":221},{"textAlign":25,"key":220},"p-6",[222,227,234,239,241,246,252],{"text":223,"type":83,"marks":224},"• ",[225],{"type":86,"attrs":226},{"color":159},{"text":228,"type":83,"marks":229},"They save you precious time:",[230,232],{"type":86,"attrs":231},{"color":159},{"type":233},"bold",{"text":235,"type":83,"marks":236}," You don’t need to learn a bunch of different tools.",[237],{"type":86,"attrs":238},{"color":159},{"type":240},"hard_break",{"text":242,"type":83,"marks":243},"• ",[244],{"type":86,"attrs":245},{"color":159},{"text":247,"type":83,"marks":248},"They are good for your wallet and your brain:",[249,251],{"type":86,"attrs":250},{"color":159},{"type":233},{"text":253,"type":83,"marks":254}," Trying to make everything work together means more peace of mind.",[255],{"type":86,"attrs":256},{"color":159},{"type":150,"attrs":258,"content":259},{"level":172,"textAlign":25},[260],{"text":261,"type":83,"marks":262},"Pricing",[263],{"type":86,"attrs":264},{"color":179},{"type":77,"attrs":266,"content":268},{"textAlign":25,"key":267},"p-7",[269],{"text":270,"type":83,"marks":271},"Software costs can be a challenge for small businesses. That’s why when selecting tools, we focus on:",[272],{"type":86,"attrs":273},{"color":169},{"type":275,"attrs":276,"content":279},"ordered_list",{"order":277,"key":278},1,"ol-0",[280,292,303],{"type":281,"content":282},"list_item",[283],{"type":77,"attrs":284,"content":286},{"textAlign":25,"key":285},"p-8",[287],{"text":288,"type":83,"marks":289},"Robust-free plans that give us room to grow.",[290],{"type":86,"attrs":291},{"color":169},{"type":281,"content":293},[294],{"type":77,"attrs":295,"content":297},{"textAlign":25,"key":296},"p-9",[298],{"text":299,"type":83,"marks":300},"If we can't find a great free option, we'll hunt for tools with free trials – after all, no one likes paying for something they might not end up using, right?",[301],{"type":86,"attrs":302},{"color":169},{"type":281,"content":304},[305],{"type":77,"attrs":306,"content":308},{"textAlign":25,"key":307},"p-10",[309],{"text":310,"type":83,"marks":311},"Ensuring fair pricing. We always make sure the pricing is fair and sustainable. We think ahead and ask ourselves, \"How much will this cost us a year from now if we keep growing?\".",[312],{"type":86,"attrs":313},{"color":169},{"type":150,"attrs":315,"content":316},{"level":172,"textAlign":25},[317],{"text":318,"type":83,"marks":319},"Integrations",[320],{"type":86,"attrs":321},{"color":179},{"type":77,"attrs":323,"content":325},{"textAlign":25,"key":324},"p-11",[326],{"text":327,"type":83,"marks":328},"We prioritise tools that integrate seamlessly with our existing tech stack. This approach streamlines our workflow and ensures data integrity.",[329],{"type":86,"attrs":330},{"color":159},{"type":77,"attrs":332,"content":334},{"textAlign":25,"key":333},"p-12",[335],{"text":336,"type":83,"marks":337},"If direct integration isn't possible, we consider the feasibility and cost-effectiveness of using Zapier to connect tools.",[338],{"type":86,"attrs":339},{"color":159},{"type":150,"attrs":341,"content":342},{"level":172,"textAlign":25},[343],{"text":344,"type":83,"marks":345},"Ease of use",[346],{"type":86,"attrs":347},{"color":179},{"type":77,"attrs":349,"content":351},{"textAlign":25,"key":350},"p-13",[352],{"text":353,"type":83,"marks":354},"Whenever possible, we choose easy-to-use solutions that don't require a steep learning curve.",[355],{"type":86,"attrs":356},{"color":169},{"type":77,"attrs":358,"content":360},{"textAlign":25,"key":359},"p-14",[361],{"text":362,"type":83,"marks":363},"Our focus is on tools that offer a smooth onboarding experience, allowing users to quickly become proficient and productive. With this, we aim to reduce frustration and maximise efficiency, helping us to adapt quickly and maintain our workflow momentum.",[364],{"type":86,"attrs":365},{"color":169},{"type":150,"attrs":367,"content":368},{"level":172,"textAlign":25},[369],{"text":370,"type":83,"marks":371},"Usability on mobile devices",[372],{"type":86,"attrs":373},{"color":179},{"type":77,"attrs":375,"content":377},{"textAlign":25,"key":376},"p-15",[378],{"text":379,"type":83,"marks":380},"Traditional desktop use is declining as employees increasingly demand flexibility and on-the-go access to their work tools and information. This is especially true for small business owners and employees who are often visiting their clients.",[381],{"type":86,"attrs":382},{"color":159},{"type":77,"attrs":384,"content":386},{"textAlign":25,"key":385},"p-16",[387],{"text":388,"type":83,"marks":389},"Now, without further ado, here’s our selection of the best small business apps of 2025.",[390],{"type":86,"attrs":391},{"color":159},{"type":150,"attrs":393,"content":394},{"level":152,"textAlign":25},[395],{"text":396,"type":83,"marks":397},"1. Best expense management tool: Spendesk",[398,402,405],{"type":399,"attrs":400},"link",{"href":401,"uuid":25,"anchor":25,"target":25,"linktype":62},"https://www.spendesk.com/en/",{"type":86,"attrs":403},{"color":404},"#1155CC",{"type":406},"underline",{"type":408,"attrs":409},"blok",{"id":410,"body":411},"77b82591-ff95-456d-8e8e-2fc14638e7d6",[412],{"_uid":413,"type":53,"asset":414,"caption":53,"overlay":418,"component":419},"i-a6c48693-e31b-447c-9e4a-4bcf525eb3fa",{"id":415,"alt":53,"name":53,"focus":53,"title":53,"source":53,"filename":416,"copyright":53,"fieldtype":58,"meta_data":417,"is_external_url":28},18678959,"https://a.storyblok.com/f/146026/800x600/b9d22ee3c7/spendesk-dashboard.png",{},[],"image",{"type":150,"attrs":421,"content":422},{"level":172,"textAlign":25},[423],{"text":424,"type":83,"marks":425},"Why Spendesk?",[426],{"type":86,"attrs":427},{"color":428},"#757A7B",{"type":77,"attrs":430,"content":432},{"textAlign":25,"key":431},"p-17",[433],{"text":434,"type":83,"marks":435},"Expense management is a common challenge for many small business owners, similar to payroll or accounting.",[436],{"type":86,"attrs":437},{"color":159},{"type":77,"attrs":439,"content":441},{"textAlign":25,"key":440},"p-18",[442],{"text":443,"type":83,"marks":444},"Spendesk has developed an all-in-one platform solution that offers both virtual and physical cards, along with comprehensive software to facilitate expense tracking, procurement, and optimise financial processes. ",[445],{"type":86,"attrs":446},{"color":159},{"type":77,"attrs":448,"content":450},{"textAlign":25,"key":449},"p-19",[451],{"text":452,"type":83,"marks":453},"With Spendesk you can: ",[454],{"type":86,"attrs":455},{"color":159},{"type":457,"content":458},"bullet_list",[459,470],{"type":281,"content":460},[461],{"type":77,"attrs":462,"content":464},{"textAlign":25,"key":463},"p-20",[465],{"text":466,"type":83,"marks":467},"Manage various aspects of company expenditure, including corporate cards, invoice payments, and employee reimbursements.",[468],{"type":86,"attrs":469},{"color":159},{"type":281,"content":471},[472],{"type":77,"attrs":473,"content":475},{"textAlign":25,"key":474},"p-21",[476],{"text":477,"type":83,"marks":478},"Get immediate insight into company expenses through instant notifications, approval processes, and adjustable spending limits to control costs.",[479],{"type":86,"attrs":480},{"color":159},{"type":150,"attrs":482,"content":483},{"level":172,"textAlign":25},[484],{"text":485,"type":83,"marks":486},"Spendesk reviews",[487],{"type":86,"attrs":488},{"color":428},{"type":77,"attrs":490,"content":492},{"textAlign":25,"key":491},"p-22",[493,503],{"text":494,"type":83,"marks":495},"Spendesk received an average score of 4.5/5 on the G2 platform",[496,500,502],{"type":399,"attrs":497},{"href":498,"uuid":25,"anchor":25,"target":499,"linktype":62},"https://www.g2.com/products/spendesk/reviews","_blank",{"type":86,"attrs":501},{"color":404},{"type":406},{"text":504,"type":83,"marks":505},", where users repeatedly mention its ease of use and helpfulness in tracking all their business expenses. ",[506],{"type":86,"attrs":507},{"color":169},{"type":150,"attrs":509,"content":510},{"level":172,"textAlign":25},[511],{"text":261,"type":83,"marks":512},[513],{"type":86,"attrs":514},{"color":428},{"type":77,"attrs":516,"content":518},{"textAlign":25,"key":517},"p-23",[519],{"text":520,"type":83,"marks":521},"Spendesk does not publicly disclose specific pricing on its website because it is customised based on each company’s specific needs and usage. Spendesk has a fixed monthly subscription fee, which can go up or down depending on a few things such as the amount of entities, transactions or level of spend on the platform.",[522],{"type":86,"attrs":523},{"color":524},"#1D1C1D",{"type":150,"attrs":526,"content":527},{"level":152,"textAlign":25},[528],{"text":529,"type":83,"marks":530},"2. 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